Receiving a rejection email can be tough, so it’s important to convey this message with empathy and kindness. A well-crafted rejection email leaves a positive impression on the candidate, even if they didn’t get the job. The candidate may be a good fit for future job openings, and maintaining the relationship goes a long way in getting them to consider your organization in the future.
Be honest and specific about why the candidate wasn’t selected. Wherever applicable, provide feedback on how the candidate can improve.
Recruiters have to send a LOT of emails every day. Because of the sheer workload, they may not be able to send rejection emails promptly or send emails that potentially lack important details.
By using pre-written email templates, recruiters can ensure that they maintain a consistent message, save time, and deliver a positive candidate experience.
We’ve created this sample post-interview candidate rejection email template so you don’t have to start from scratch as you build your recruiting email template resources:
Subject Line: Thank you for your interest in [COMPANY NAME]
Hi [CANDIDATE NAME],
Thank you for taking the time to interview for the [JOB TITLE] position at [COMPANY NAME]. We appreciate your interest and enthusiasm for the position.
After careful consideration, we have decided not to move forward with your application. We considered multiple people for this position and had to make tough decisions between several strong candidates.
We’ll keep your resume on file and reach out if another position becomes available that you may be interested in.
If you have any questions or would like specific feedback, please reach out.
Thank you again for your interest. We wish you all the best in your job search.
Best,
[RECRUITER NAME]
Here are some additional details about the post-interview rejection email template and how best to use it in your candidate communications strategy.
The post-interview candidate rejection email template is for recruiters and hiring managers who need to inform candidates that they have not been selected for a job after completing the interview process.
The short answer: as soon as possible. There isn't a specific date or time that's ideal for sending a rejection email but communicate it soon after you finalize your decision to demonstrate that you value the candidate’s time.
Copy-pasting is this post-interview candidate rejection template in your email software is the easiest way to use it. But with the dozens of emails you need to send every day, this method can be time-consuming and tedious.
Sending impersonal rejection emails, or even worse, emails with the wrong name or position is something you want to avoid at all costs. It can make a negative impression on the candidate and reflect poorly on your organization.
With Sense, you can save countless hours each week by easily uploading this template (and numerous other templates) on our platform and leveraging automation to send personalized candidate rejection emails to candidates.
Simply upload this post-interview candidate rejection email template and Sense can automatically send the right messages to the right candidates at the appropriate times.
Sense’s talent engagement platform streamlines your recruitment process and helps recruiters save time while building stronger relationships with candidates. With AI-driven automation, we help businesses achieve better ROI from their recruitment tech stack.
Looking for more recruiter email templates like these follow-up email templates? Our team is working on creating many more, but in the meantime, check out these five recruiting cold email templates from our blog.
Email templates can play an important role in your candidate engagement strategy. The right talent engagement platform takes these foundational pieces and creates a seamless, exceptional experience for both talent and recruiters. To learn more about Sense and see our technology in action, schedule a demo with our team today.
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Receiving a rejection email can be tough, so it’s important to convey this message with empathy and kindness. A well-crafted rejection email leaves a positive impression on the candidate, even if they didn’t get the job. The candidate may be a good fit for future job openings, and maintaining the relationship goes a long way in getting them to consider your organization in the future.
Be honest and specific about why the candidate wasn’t selected. Wherever applicable, provide feedback on how the candidate can improve.
Recruiters have to send a LOT of emails every day. Because of the sheer workload, they may not be able to send rejection emails promptly or send emails that potentially lack important details.
By using pre-written email templates, recruiters can ensure that they maintain a consistent message, save time, and deliver a positive candidate experience.
We’ve created this sample post-interview candidate rejection email template so you don’t have to start from scratch as you build your recruiting email template resources:
Subject Line: Thank you for your interest in [COMPANY NAME]
Hi [CANDIDATE NAME],
Thank you for taking the time to interview for the [JOB TITLE] position at [COMPANY NAME]. We appreciate your interest and enthusiasm for the position.
After careful consideration, we have decided not to move forward with your application. We considered multiple people for this position and had to make tough decisions between several strong candidates.
We’ll keep your resume on file and reach out if another position becomes available that you may be interested in.
If you have any questions or would like specific feedback, please reach out.
Thank you again for your interest. We wish you all the best in your job search.
Best,
[RECRUITER NAME]
Here are some additional details about the post-interview rejection email template and how best to use it in your candidate communications strategy.
The post-interview candidate rejection email template is for recruiters and hiring managers who need to inform candidates that they have not been selected for a job after completing the interview process.
The short answer: as soon as possible. There isn't a specific date or time that's ideal for sending a rejection email but communicate it soon after you finalize your decision to demonstrate that you value the candidate’s time.
Copy-pasting is this post-interview candidate rejection template in your email software is the easiest way to use it. But with the dozens of emails you need to send every day, this method can be time-consuming and tedious.
Sending impersonal rejection emails, or even worse, emails with the wrong name or position is something you want to avoid at all costs. It can make a negative impression on the candidate and reflect poorly on your organization.
With Sense, you can save countless hours each week by easily uploading this template (and numerous other templates) on our platform and leveraging automation to send personalized candidate rejection emails to candidates.
Simply upload this post-interview candidate rejection email template and Sense can automatically send the right messages to the right candidates at the appropriate times.
Sense’s talent engagement platform streamlines your recruitment process and helps recruiters save time while building stronger relationships with candidates. With AI-driven automation, we help businesses achieve better ROI from their recruitment tech stack.
Looking for more recruiter email templates like these follow-up email templates? Our team is working on creating many more, but in the meantime, check out these five recruiting cold email templates from our blog.
Email templates can play an important role in your candidate engagement strategy. The right talent engagement platform takes these foundational pieces and creates a seamless, exceptional experience for both talent and recruiters. To learn more about Sense and see our technology in action, schedule a demo with our team today.
