Follow-up email templates can be an extremely helpful tool for recruiters to have in their arsenal and maximize their time communicating with candidates. Follow-up email templates help you stay in touch with candidates and keep them engaged throughout the hiring process, which is critical to reducing drop-off and ghosting and improving time to hire. Follow-up email templates play a critical role in your overarching candidate engagement strategy.
Follow-up email templates can and should be sent at key touch points in the hiring process. For our purposes, we’ll provide three specific follow-up email templates: Follow-up after receiving a job application from a candidate, follow-up after an interview, and follow-up for a candidate who has dropped out of the hiring process.
These sample follow-up email templates can provide a solid foundation as you build up your recruiting email template resources.
Subject Line: Thank you for your interest in [COMPANY NAME]
Hi [CANDIDATE NAME],
Thank you for applying for the [JOB TITLE] position at [COMPANY NAME]. We’ve received your application and will review it as soon as possible.
If you’re a fit for the position, we’ll contact you to schedule an interview with the hiring team. If we determine you’re not a fit, we’ll consider you for other available roles and keep your application on file for future hiring needs.
Either myself or one of my colleagues will get back to you in the next few days. If you have any questions in the meantime, please feel free to reach out.
Best,
[RECRUITER NAME]
Subject Line: It was great meeting you!
Hi [CANDIDATE NAME],
Thank you for taking the time to meet with us and discuss the [JOB TITLE] position. This role is vital to our success here at [COMPANY NAME], and we’re honored that you’re interested in joining our team.
I know you’re probably eager to move forward, so I want to let you know that we will be finishing interviews for this position in the next few [DAYS/WEEKS]. Once we’ve completed the interview process, either myself or one of my colleagues will be in touch by [DATE] with next steps.
If you have any questions in the meantime, please feel free to reach out.
Best,
[RECRUITER NAME]
Subject Line: Haven’t heard from you, hope all is well!
Hi [CANDIDATE NAME],
I wanted to check in as I haven’t heard from you since our last conversation about the [JOB TITLE] position at [COMPANY NAME].
If you’re still interested in moving forward, I’d love to reconnect. If not, no worries—just let me know and we’ll focus our efforts on other candidates.
As always, feel free to reach out if you have any questions or need more information.
Best,
[RECRUITER NAME]
Here are some additional details about these follow-up email templates that can help you best use them in your candidate engagement strategy.
These follow-up email templates are for recruiters at any company who wish to keep candidates informed, engaged, and excited about potentially working for your company.
These follow-up email templates are specifically geared toward candidates who have just applied for a position with your company, and for candidates who are later in the hiring process and have met with yourself or someone else for an interview.
The job application follow-up email template should be sent immediately (or as close to immediately) as possible after someone has applied to a job with your company. Ideally, this email should be sent out no longer than one business day later – but immediately is ideal.
The interview follow-up template should be sent out as soon after the interview as possible. Candidates are often nervous and wondering about next steps post-interview. Connecting immediately after an interview, and including important details about next steps, can help ease nervousness and keep candidates engaged, preventing them from redirecting their attention toward another position or company.
The candidate drop-off template should be used at your discretion. Use it when you're certain a candidate has removed themselves from the hiring process, usually 3-5 business days after they've gone unresponsive to your second email.
You can use these follow-up email templates by copying and pasting them into your email recruiting software.
Sense customers get the advantage of uploading follow-up email templates once and leveraging them thousands of times over to communicate with candidates at scale. This leads to fewer errors and better candidate experiences while putting countless hours back onto the calendars of your talent acquisition team.
Sense provides a robust set of talent engagement and candidate communication tools to empower talent acquisition teams to work more efficiently and effectively while simultaneously delivering better candidate experiences.
These follow-up email templates, plus a host of additional email templates to be used across the talent engagement flywheel, can play an integral role in leveraging the Sense talent engagement platform.
Looking for more recruiter email templates like these follow-up email templates? We’re currently working on many more, but in the meantime, check out these five recruiting cold email templates from our blog.
Email templates can play an important role in your candidate engagement strategy. The right talent engagement platform takes these foundational pieces and creates a seamless, exceptional experience for both talent and recruiters. To learn more about Sense and see our technology in action, schedule a demo with our team today.
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Follow-up email templates can be an extremely helpful tool for recruiters to have in their arsenal and maximize their time communicating with candidates. Follow-up email templates help you stay in touch with candidates and keep them engaged throughout the hiring process, which is critical to reducing drop-off and ghosting and improving time to hire. Follow-up email templates play a critical role in your overarching candidate engagement strategy.
Follow-up email templates can and should be sent at key touch points in the hiring process. For our purposes, we’ll provide three specific follow-up email templates: Follow-up after receiving a job application from a candidate, follow-up after an interview, and follow-up for a candidate who has dropped out of the hiring process.
These sample follow-up email templates can provide a solid foundation as you build up your recruiting email template resources.
Subject Line: Thank you for your interest in [COMPANY NAME]
Hi [CANDIDATE NAME],
Thank you for applying for the [JOB TITLE] position at [COMPANY NAME]. We’ve received your application and will review it as soon as possible.
If you’re a fit for the position, we’ll contact you to schedule an interview with the hiring team. If we determine you’re not a fit, we’ll consider you for other available roles and keep your application on file for future hiring needs.
Either myself or one of my colleagues will get back to you in the next few days. If you have any questions in the meantime, please feel free to reach out.
Best,
[RECRUITER NAME]
Subject Line: It was great meeting you!
Hi [CANDIDATE NAME],
Thank you for taking the time to meet with us and discuss the [JOB TITLE] position. This role is vital to our success here at [COMPANY NAME], and we’re honored that you’re interested in joining our team.
I know you’re probably eager to move forward, so I want to let you know that we will be finishing interviews for this position in the next few [DAYS/WEEKS]. Once we’ve completed the interview process, either myself or one of my colleagues will be in touch by [DATE] with next steps.
If you have any questions in the meantime, please feel free to reach out.
Best,
[RECRUITER NAME]
Subject Line: Haven’t heard from you, hope all is well!
Hi [CANDIDATE NAME],
I wanted to check in as I haven’t heard from you since our last conversation about the [JOB TITLE] position at [COMPANY NAME].
If you’re still interested in moving forward, I’d love to reconnect. If not, no worries—just let me know and we’ll focus our efforts on other candidates.
As always, feel free to reach out if you have any questions or need more information.
Best,
[RECRUITER NAME]
Here are some additional details about these follow-up email templates that can help you best use them in your candidate engagement strategy.
These follow-up email templates are for recruiters at any company who wish to keep candidates informed, engaged, and excited about potentially working for your company.
These follow-up email templates are specifically geared toward candidates who have just applied for a position with your company, and for candidates who are later in the hiring process and have met with yourself or someone else for an interview.
The job application follow-up email template should be sent immediately (or as close to immediately) as possible after someone has applied to a job with your company. Ideally, this email should be sent out no longer than one business day later – but immediately is ideal.
The interview follow-up template should be sent out as soon after the interview as possible. Candidates are often nervous and wondering about next steps post-interview. Connecting immediately after an interview, and including important details about next steps, can help ease nervousness and keep candidates engaged, preventing them from redirecting their attention toward another position or company.
The candidate drop-off template should be used at your discretion. Use it when you're certain a candidate has removed themselves from the hiring process, usually 3-5 business days after they've gone unresponsive to your second email.
You can use these follow-up email templates by copying and pasting them into your email recruiting software.
Sense customers get the advantage of uploading follow-up email templates once and leveraging them thousands of times over to communicate with candidates at scale. This leads to fewer errors and better candidate experiences while putting countless hours back onto the calendars of your talent acquisition team.
Sense provides a robust set of talent engagement and candidate communication tools to empower talent acquisition teams to work more efficiently and effectively while simultaneously delivering better candidate experiences.
These follow-up email templates, plus a host of additional email templates to be used across the talent engagement flywheel, can play an integral role in leveraging the Sense talent engagement platform.
Looking for more recruiter email templates like these follow-up email templates? We’re currently working on many more, but in the meantime, check out these five recruiting cold email templates from our blog.
Email templates can play an important role in your candidate engagement strategy. The right talent engagement platform takes these foundational pieces and creates a seamless, exceptional experience for both talent and recruiters. To learn more about Sense and see our technology in action, schedule a demo with our team today.
