Interview appointment confirmation emails are an essential component of a strong candidate engagement strategy. Timely communication reduces interview no-shows and gets talent excited about the idea of joining your team. Staying connected in the lead-up to the interview goes a long way in driving a positive candidate experience.
Depending on the scale of your hiring efforts, you have to send countless interview confirmations and reminders emails every day. Time spent on these emails can add up quickly, draining your team's productivity. And, even worse, letting them slide can contribute to poor candidate reviews and ghosting.
To help you and your recruiting team work more efficiently and communicate more effectively, here is an interview appointment confirmation email template and interview reminder template:
Subject Line: CONFIRMED 📆 : Your interview with [COMPANY NAME] on [DATE]
Hi [CANDIDATE NAME],
We’re excited to meet with you and discuss the [JOB TITLE] position here at [COMPANY NAME]. As we discussed, I look forward to seeing you [HERE/ON ZOOM] on [DATE] at [TIME (with timezone)].
If you have any questions before our interview, please don’t hesitate to reach out. Or if for any reason you need to reschedule, just let me know and we’ll find a date and time that works better for you.
[INSERT WORKPLACE ADDRESS/ZOOM MEETING LINK]
I look forward to meeting you on [DATE]!
Best,
[RECRUITER NAME]
Subject Line: Friendly reminder: Your interview with [COMPANY NAME] tomorrow
Hi [CANDIDATE NAME],
I’m sending a quick reminder about your upcoming interview for the [JOB TITLE] position with [COMPANY NAME]. We’re looking forward to meeting with you tomorrow at [TIME (with timezone)].
If you have any last-minute questions or need assistance [WITH DIRECTIONS/ZOOM LOGIN INFO], feel free to reach out.
See you soon!
[RECRUITER NAME]
Here are some additional details about this interview appointment confirmation and reminder email templates.
These interview confirmation and reminder email templates are for recruiters who wish to communicate more efficiently and effectively with candidates during the interview stage.
These interview confirmation and reminder email templates should be used to communicate with candidates who have an upcoming interview scheduled.
There isn’t necessarily a best date and time to use and send out an interview appointment confirmation email. What’s most critical; however, is to use the template and send out the confirmation as soon as possible after the interview appointment has been made. This keeps candidates engaged and interested in working for your organization.
In the case of the interview reminder email, we recommend sending it to candidates 24-72 hours before their interview.
You can use the interview confirmation and interview reminder email templates by copying and pasting them into your email software. However, that is still pretty time-consuming, can lead to errors, and is very tedious.
With Sense, customers can upload templates once, and leverage automation to send personalized interview appointment confirmation emails—plus countless othersto candidates, saving you countless hours each week.
The steps for using the interview confirmation and interview reminder email template in Sense are straightforward when using this guide from our Customer Success Team. Follow these directions to edit and use email templates within Sense, and if you are a Sense customer, be sure to contact your CSM with any questions.
Looking for more recruiter email templates like tthese? We’re currently working on many more, but in the meantime, check out these five recruiting cold email templates from our blog.
Email templates can play an important role in your candidate engagement strategy. The right talent engagement platform takes these foundational pieces and creates a seamless, exceptional experience for both candidates and recruiters. To learn more about Sense and see our technology in action, schedule a demo with our team today.
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Interview appointment confirmation emails are an essential component of a strong candidate engagement strategy. Timely communication reduces interview no-shows and gets talent excited about the idea of joining your team. Staying connected in the lead-up to the interview goes a long way in driving a positive candidate experience.
Depending on the scale of your hiring efforts, you have to send countless interview confirmations and reminders emails every day. Time spent on these emails can add up quickly, draining your team's productivity. And, even worse, letting them slide can contribute to poor candidate reviews and ghosting.
To help you and your recruiting team work more efficiently and communicate more effectively, here is an interview appointment confirmation email template and interview reminder template:
Subject Line: CONFIRMED 📆 : Your interview with [COMPANY NAME] on [DATE]
Hi [CANDIDATE NAME],
We’re excited to meet with you and discuss the [JOB TITLE] position here at [COMPANY NAME]. As we discussed, I look forward to seeing you [HERE/ON ZOOM] on [DATE] at [TIME (with timezone)].
If you have any questions before our interview, please don’t hesitate to reach out. Or if for any reason you need to reschedule, just let me know and we’ll find a date and time that works better for you.
[INSERT WORKPLACE ADDRESS/ZOOM MEETING LINK]
I look forward to meeting you on [DATE]!
Best,
[RECRUITER NAME]
Subject Line: Friendly reminder: Your interview with [COMPANY NAME] tomorrow
Hi [CANDIDATE NAME],
I’m sending a quick reminder about your upcoming interview for the [JOB TITLE] position with [COMPANY NAME]. We’re looking forward to meeting with you tomorrow at [TIME (with timezone)].
If you have any last-minute questions or need assistance [WITH DIRECTIONS/ZOOM LOGIN INFO], feel free to reach out.
See you soon!
[RECRUITER NAME]
Here are some additional details about this interview appointment confirmation and reminder email templates.
These interview confirmation and reminder email templates are for recruiters who wish to communicate more efficiently and effectively with candidates during the interview stage.
These interview confirmation and reminder email templates should be used to communicate with candidates who have an upcoming interview scheduled.
There isn’t necessarily a best date and time to use and send out an interview appointment confirmation email. What’s most critical; however, is to use the template and send out the confirmation as soon as possible after the interview appointment has been made. This keeps candidates engaged and interested in working for your organization.
In the case of the interview reminder email, we recommend sending it to candidates 24-72 hours before their interview.
You can use the interview confirmation and interview reminder email templates by copying and pasting them into your email software. However, that is still pretty time-consuming, can lead to errors, and is very tedious.
With Sense, customers can upload templates once, and leverage automation to send personalized interview appointment confirmation emails—plus countless othersto candidates, saving you countless hours each week.
The steps for using the interview confirmation and interview reminder email template in Sense are straightforward when using this guide from our Customer Success Team. Follow these directions to edit and use email templates within Sense, and if you are a Sense customer, be sure to contact your CSM with any questions.
Looking for more recruiter email templates like tthese? We’re currently working on many more, but in the meantime, check out these five recruiting cold email templates from our blog.
Email templates can play an important role in your candidate engagement strategy. The right talent engagement platform takes these foundational pieces and creates a seamless, exceptional experience for both candidates and recruiters. To learn more about Sense and see our technology in action, schedule a demo with our team today.
