Preventing candidate ghosting—or re-engaging a candidate who has already ghosted—is crucial for maintaining an efficient hiring process. Hiring involves multiple steps, and one of the biggest challenges recruiters face is keeping candidates engaged throughout their journey. A well-crafted email can be highly effective in reactivating a candidate who has ghosted or encouraging a hesitant candidate to move forward.
Personalizing your candidate ghosting emails and clearly communicating the value of the opportunity can make a significant difference in sustaining candidate interest. Start by addressing the candidate by name and referencing specific details about their background or previous interactions to strengthen the connection. Additionally, highlight why your company is the right fit for them in a concise manner. Naturally, encourage them to ask questions or share concerns, and include a clear call-to-action (CTA) with instructions on the next steps. Always provide guidance on how to proceed and emphasize the benefits of joining your organization.
By sending an engaging email, you can successfully reduce your candidate drop-off rate and make more great hires.
We’ve created two separate email templates for responding to candidate ghosting. The first is for a candidate who is unresponsive and has already ghosted. The second is for a candidate who seems unenthused about your opportunity and is at risk of ghosting.
Candidate ghosting follow-up
Subject Line: Haven’t heard from you, hope all is well!
Hi [CANDIDATE NAME],
I wanted to check in as I haven’t heard from you since our last conversation about the [JOB TITLE] position at [COMPANY NAME].
If you’re still interested in moving forward, I’d love to reconnect. If not, no worries—just let me know and we’ll focus our efforts on other candidates.
As always, feel free to reach out if you have any questions or need more information.
Best,
[RECRUITER NAME]
Subject Line: Still unsure? Let’s chat more about [COMPANY NAME] and the [JOB TITLE] role
Hi [CANDIDATE NAME],
I understand that making a career move is a big decision, and I wanted to take a moment to address any hesitations you may have about the [JOB TITLE] opportunity at [COMPANY NAME].
We truly believe that your skills and background make you a strong fit for this role, and I’d love the chance to discuss any concerns or questions you may have. Whether it's about the company culture, team dynamics, growth opportunities, or the specifics of the role, I’m here to provide clarity.
At [COMPANY NAME], we value transparency and want to ensure you feel confident in your decision. We’re excited about the potential of having you on board, and I’d love to continue this conversation to see how we can support you moving forward.
Feel free to reply to this email or give me a call at [CONTACT NUMBER]—I’m happy to chat whenever it’s convenient for you!
Looking forward to hearing from you.
Best,
[RECRUITER NAME]
Here are some additional details about the email templates for preventing candidate ghosting and how best to use them in your candidate communications strategy.
The email templates for preventing candidate ghosting are designed for recruiters and hiring managers who need to encourage a response from a candidate who has ghosted or to get an unsure candidate excited about an opportunity.
Keeping candidates engaged throughout the hiring process is essential for reducing drop-off rates. To prevent candidate ghosting, here are some key strategies to implement:
While it may seem easy to copy and paste a template directly into your email software, doing so repeatedly can become tedious and time-consuming, especially when managing numerous emails daily. This manual approach also increases the risk of sending impersonal emails or including incorrect information—such as mismatched names or positions—which can negatively impact the candidate’s impression of your organization.
To save time and guarantee accuracy, you can use Sense’s platform to automate the talent engagement process. By uploading your ghosting email templates to Sense, you can seamlessly send personalized emails to re-engage candidates who may have lost interest, saving hours of manual work while improving the candidate experience.
Simply upload your candidate ghosting email templates to Sense, and the platform will automatically contact a candidate who has gone unresponsive (or is about to do so). Sense’s Talent Engagement Platform allows recruiters to maintain strong candidate relationships while optimizing their time. With AI-driven automation, recruiters can stay proactive and reduce candidate ghosting, all while automating candidate communication.
Candidate ghosting is one of the most prevalent challenges recruiters face. We’ve created a lot of content that can help you keep candidates invested and prevent ghosting from ever occurring:
Consistent communication is an important part of your candidate retention strategy. When combined with a powerful Talent Engagement Platform like Sense, you can create a smooth, professional experience for candidates and recruiters alike. To learn how Sense can elevate your recruiting process and help prevent candidate ghosting, schedule a demo with our team today.
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Preventing candidate ghosting—or re-engaging a candidate who has already ghosted—is crucial for maintaining an efficient hiring process. Hiring involves multiple steps, and one of the biggest challenges recruiters face is keeping candidates engaged throughout their journey. A well-crafted email can be highly effective in reactivating a candidate who has ghosted or encouraging a hesitant candidate to move forward.
Personalizing your candidate ghosting emails and clearly communicating the value of the opportunity can make a significant difference in sustaining candidate interest. Start by addressing the candidate by name and referencing specific details about their background or previous interactions to strengthen the connection. Additionally, highlight why your company is the right fit for them in a concise manner. Naturally, encourage them to ask questions or share concerns, and include a clear call-to-action (CTA) with instructions on the next steps. Always provide guidance on how to proceed and emphasize the benefits of joining your organization.
By sending an engaging email, you can successfully reduce your candidate drop-off rate and make more great hires.
We’ve created two separate email templates for responding to candidate ghosting. The first is for a candidate who is unresponsive and has already ghosted. The second is for a candidate who seems unenthused about your opportunity and is at risk of ghosting.
Candidate ghosting follow-up
Subject Line: Haven’t heard from you, hope all is well!
Hi [CANDIDATE NAME],
I wanted to check in as I haven’t heard from you since our last conversation about the [JOB TITLE] position at [COMPANY NAME].
If you’re still interested in moving forward, I’d love to reconnect. If not, no worries—just let me know and we’ll focus our efforts on other candidates.
As always, feel free to reach out if you have any questions or need more information.
Best,
[RECRUITER NAME]
Subject Line: Still unsure? Let’s chat more about [COMPANY NAME] and the [JOB TITLE] role
Hi [CANDIDATE NAME],
I understand that making a career move is a big decision, and I wanted to take a moment to address any hesitations you may have about the [JOB TITLE] opportunity at [COMPANY NAME].
We truly believe that your skills and background make you a strong fit for this role, and I’d love the chance to discuss any concerns or questions you may have. Whether it's about the company culture, team dynamics, growth opportunities, or the specifics of the role, I’m here to provide clarity.
At [COMPANY NAME], we value transparency and want to ensure you feel confident in your decision. We’re excited about the potential of having you on board, and I’d love to continue this conversation to see how we can support you moving forward.
Feel free to reply to this email or give me a call at [CONTACT NUMBER]—I’m happy to chat whenever it’s convenient for you!
Looking forward to hearing from you.
Best,
[RECRUITER NAME]
Here are some additional details about the email templates for preventing candidate ghosting and how best to use them in your candidate communications strategy.
The email templates for preventing candidate ghosting are designed for recruiters and hiring managers who need to encourage a response from a candidate who has ghosted or to get an unsure candidate excited about an opportunity.
Keeping candidates engaged throughout the hiring process is essential for reducing drop-off rates. To prevent candidate ghosting, here are some key strategies to implement:
While it may seem easy to copy and paste a template directly into your email software, doing so repeatedly can become tedious and time-consuming, especially when managing numerous emails daily. This manual approach also increases the risk of sending impersonal emails or including incorrect information—such as mismatched names or positions—which can negatively impact the candidate’s impression of your organization.
To save time and guarantee accuracy, you can use Sense’s platform to automate the talent engagement process. By uploading your ghosting email templates to Sense, you can seamlessly send personalized emails to re-engage candidates who may have lost interest, saving hours of manual work while improving the candidate experience.
Simply upload your candidate ghosting email templates to Sense, and the platform will automatically contact a candidate who has gone unresponsive (or is about to do so). Sense’s Talent Engagement Platform allows recruiters to maintain strong candidate relationships while optimizing their time. With AI-driven automation, recruiters can stay proactive and reduce candidate ghosting, all while automating candidate communication.
Candidate ghosting is one of the most prevalent challenges recruiters face. We’ve created a lot of content that can help you keep candidates invested and prevent ghosting from ever occurring:
Consistent communication is an important part of your candidate retention strategy. When combined with a powerful Talent Engagement Platform like Sense, you can create a smooth, professional experience for candidates and recruiters alike. To learn how Sense can elevate your recruiting process and help prevent candidate ghosting, schedule a demo with our team today.
